Iceland’s Majestic Northern Lights

Note: $550 Single Supplement Charge

TERMS AND CONDITIONS

Deposits and Final Payments: A deposit of $400 per person per program is required within three days of booking. Final payment is due 90 days prior to departure. Payment of the deposit and/ or full payment indicates acceptance of our Terms and Conditions. If payment is not made by specific date, we reserve the right to cancel the booking. In the case of computer or human billing error, we reserve the right to re-invoice with correct pricing.

Credit Card Bookings: AAA South Jersey should be advised of credit card number when making reservation. Credit card payments require certain information. Third party payments require additional information. Booking becomes valid with or without signed draft.

Revision Fees: A fee of $30 per person per transaction will be charged for any alteration made after booking is confirmed. This includes name changes, date or destination modifications.

Cancellations and Fees: $400 deposit non-refundable 59-45 days 50% plus $400 non-refundable within 44 days-all payments non-refundable.

Tour Cancellations: AAA South Jersey reserves the right to cancel or reschedule any departure in accordance with operating requirements or circumstances beyond its control. AAA South Jersey requires a minimum of 25 passengers for the tour to operate. If requirement is not met, all monies will be refunded. AAA South Jersey cannot be held responsible for any change/ cancellation penalties associated with non refundable airline tickets or insurance.

Refunds for unused Services: No refunds will be made for unused services, meals or accommodations once travel has commenced.

Passports & Visa: A valid passport is required of all participants. Validation must be at least 6 months after the date of your return trip. AAA South Jersey will not be held responsible for delays in confirmation or disruption to passengers’ travel plans should these details not be provided at that time. Securing Passports and visas are the responsibility of the traveling party.

Health Requirements: Passengers should check with their consulates or local health boards for latest health requirements.

Program Arrangements: AAA South Jersey provides an enjoyable and safe travel experience for all. We welcome passengers with special needs or disabilities. However, please note the following:

*Passengers are required to advise AAA South Jersey at time of booking of any physical, medical and other special needs that require accommodation.

*All guests must ensure they are medically and physically fit for travel. AAA South Jersey may impose safety requirements necessary for the safe operation of the program. AAA South Jersey reserves the right to exclude an individual from participating in a program that poses a direct threat to health and safety.

*AAA South Jersey does not provide personal devices such as wheel chairs, hearing aids, eye glasses or services or personal nature such as pushing a wheel chair or assistance in dressing, eating or bathroom facilitation. A companion must accompany the guests who require such services.

*AAA South Jersey does not employ medical personnel. Medical attention will be provided by a local facility at the passenger’s expense. AAA South Jersey is not responsible for any losses or costs incurred while on tour or the quality of care received. Passengers should be aware some programs include rough terrain; extensive walking or walking over cobblestone or uneven pavement, stairs and locations may not be accessible by wheel chair. During the program we may make arrangements with carriers, hotels and other independent suppliers to provide travel services. These parties are independent entities which AAA South Jersey has no control. We cannot guarantee disability access or accommodations for passengers traveling on international tours. AAA South Jersey reserves the right to decline the booking of a passenger or remove any passenger who cannot comply or refuses to comply with AAA South Jersey Terms and Conditions. AAA South Jersey is not responsible for any costs in the event a passenger is removed from a tour. Passengers agree not to hold AAA South Jersey or any of its related entities liable for any actions taken under these Terms and Conditions. Programs are conducted in English by a professional Travel Director or Tour Guide.

Touring: Most touring is on an air conditioned motorcoach. Specific motorcoach seats assignments cannot be confirmed. Seating rotation on board the motorcoach is at the discretion of the Tour Director.Consumption of alcoholic beverages is not permitted on board the motorcoach. Motorcoaches are non-smoking.

Hotel accommodations: Prices are per person and based on two persons sharing a twin-bedded room with private bath or shower. Triple or quad rooms are available upon request and based on existing bedding in the room. Additional bedding such as a roll-away may be subject to additional cost. Single rooms are available upon request. Single supplement fees apply. Please note: European single rooms are smaller than standard facilities. Non smoking rooms cannot be guaranteed. Substitute hotels may be used at certain times and will be similar whenever possible.

Meals: Any special dietary requirements are on request only. AAA South Jersey cannot guarantee special requests nor will it assume any responsibility or liability if requested meal is unavailable.

Baggage: Baggage handling at hotels for one suitcase per person is included in program price. Due to limited capacity on board the coach, bag should not exceed 30” x 18” x 10” or weight not exceeding 50lbs. Airlines impose weight and size restrictions. Please visit respective airlines website for details.

Travel documents: Travel documents become available at 15 days prior to departure and sent to your travel agent. Not Included in Program Prices: AAA South Jersey will offer group air for an additional charge. AAA South Jersey highly recommends booking group air as transfers will be included.

Not included in our tours: items of personal natures, passport or visa costs, insurance of any kind, laundry, phone calls, beverages and meals not detailed in itinerary. Additional taxes and surcharges may be collected by foreign government entities. The program price does not cover costs if you leave the tour at your own volition, due to illness or consequence of official action by government.

Safety: Although AAA South Jersey takes all safety precaution into consideration, Certain risks and dangers may arise beyond our control including but not limited to, travel by boat, train, automobile, aircraft or other form of transportation, forces of nature, political unrest, accident or illness in a region with no rapid response medical team or evacuation. AAA South Jersey is not liable regarding provision of medical care or the adequacy of care.

Travel Insurance: It is mandatory that all passengers take out comprehensive travel insurance including international air, cancellation and medical coverage. This may be arranged through your travel agent and our preferred vendor Allianz Insurance Services. Travel Insurance is non refundable and non transferable once purchased. AAA South Jersey makes no representation to reimbursements for funds paid or coverage. Terms and conditions are subject to change.